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  • Tokyo 2-3 December 2019
    Tokyo 2-3 December 2019
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    Zurich 28-30 October 2019
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    Peapack 14-16 October 2019
  • Brussels 15-17 May 2019
    Brussels 15-17 May 2019
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    Tokyo 5-6 November 2018
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    Paris, France 23-25 October 2018
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    Philadelphia, USA 2-4 October 2018
  • Princeton 1-3 May 2018
    Princeton 1-3 May 2018
  • Darmstadt, 15-17 May 2018
    Darmstadt, 15-17 May 2018

WHO WE ARE

The eClinical Forum is a global network of peers. It provides a non‐competitive environment for innovation, learning and collaboration in clinical research.


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eSRA

eSRA: A Project to Self-Evaluate the GCP Compliance of Systems Holding Source Data

 

It is important that electronic health record systems (EHRS) that will supply source data for clinical research be designed and maintained to meet regulatory requirements. The eSRA project is developing a free tool that vendors and sites can use to quickly and easily evaluate their systems once for all sponsors, CROs, and regulators.

 

Free Public Webinar: Sponsor responsibility to Assess Investigator Site Systems that may originate source for clinical trials & the free eSRA tool
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Free Public Webinar: Sponsor responsibility to Assess Investigator Site Systems that may originate source for clinical trials & the free eSRA tool

Offered 2 times on either Feb 25 or Feb 26 2020

Presenter:  Kelley Olree, Study Manager – Pfizer, and eClinical Forum eSRA Team

This webinar will discuss:

  • What the Sponsor’s responsibility is regarding using data that has originated in an Investigator Site system (Electronic Health Records (EHR) or Electronic Medical Records (EMR) according to different health authorities
  • Benefits of all sites and all sponsors and all CROs using a common assessment tool
  • The eClinical Forum, a non-profit, non-commercial discussion/action group comprised of members of the Pharmaceutical and Clinical Research Services industry, along with sites and academia, have developed a regulatory-based assessment tool for clinical research sites to determine if their computer system (EHR, EMR, etc) is appropriate to hold regulated clinical trial data. It has been available for free for over 4 years and is currently being used around the globe by many sponsors and thousands of sites.
  • The eClinical Forum’s free “eSource-Readiness Assessment” (eSRA) that assists the sponsor/site in determining if the site system is appropriate for sourcing clinical research records
  • How a Sponsor/CRO can incorporate eSRA into their processes
Implementing eSRA: Sponsor Perspective
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Implementing eSRA: Sponsor Perspective

V2019

This document is written specifically for Sponsors to assist them in determining how to fit eCF's eSource-Readiness Assessment (eSRA) into their procedures for determining if data which originated on a  site's electronic health record system is suitable for use in their clinical trial. It shows the benefits of using a common assessment tool, provides suggestions for implementing eSRA, and shows a mapping of eSRA questions to regulatory authority statements/expectations.

eSRA (eSource Readiness Assessment) Handbook and Assessment Template
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eSRA (eSource Readiness Assessment) Handbook and Assessment Template

Version 2019

This is the ONE FILE that you need to perform an eSRA EMR/EHR Assessment.

- Sites should complete an eSource-Readiness Assessment (eSRA) to self-assess their healthcare computerized systems (EHR/EMR) for readiness to originate or handle electronic data that could become part of a clinical research study.

- Sponsors/CROs will find useful information in the Handbook in order to evaluate a completed eSRA from a site, to determine if data that originated in the site's healthcare computerized system complies with clinical research regulations

- Download the Handbook file and save to your computer. The instructions are in section 3 and the assessment is in section 5. Sites should complete the assessment and email it to their sponsors.

Click on title to get to the download screen.

Regulatory documents used as a basis for the eClinical Forum eSource Readiness Assessment (eSRA)
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Regulatory documents used as a basis for the eClinical Forum eSource Readiness Assessment (eSRA)

Release 2019

eCF eSRA Release 2019 is based on regulatory documents from FDA (USA), EMA (European Union), PMDA (Japan) and ICH (International). The eClinical Forum will continue to monitor new releases and updates of regulatory documents from these agencies to determine if the eSRA template questions should be updated.

Click on document title to download.

Determining if Data from Electronic Health Record Systems Can Be Trusted in a Clinical Trial Setting
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Determining if Data from Electronic Health Record Systems Can Be Trusted in a Clinical Trial Setting

Applied Clinical Trial's article on eCFs eSource-Readiness Assessment (eSRA)

Applied Clinical Trials has published an article on the eCF eSource-Readiness Assessment (eSRA). eSRA is a list of questions, based on regulation and guidance from FDA, EMA, PMDA, and ICH for Clinical Research sites to self-assess their readiness to provide data from their electronic health records systems. This data may be electronically supplied to sponsors, or manually entered into a sponsor system, however if it originates in a healthcare system, then sponsors are responsible for assessing that these systems are appropriate.

Investigator Site Survey .. Please Participate
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Investigator Site Survey .. Please Participate

Partnering for Success

The ongoing Investigator Site Survey survey is open to all site staff involved in clinical trials. By participating in this survey, you will help us to better understand the experience and needs of site staff with clinical trial systems and processes. This is not eSRA -- it is a voluntary survey -- it is not an assessment.  (If you are looking for eSRA, please download the Handbook below).  GO TO THE SURVEY. Expand the article to read more...

eSRA Slides suitable to present to your organization
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eSRA Slides suitable to present to your organization

At recent eCF meetings we have discussed the eSource-Readiness Assessment (eSRA) and the desire that it is used widely by sponsors to assist their sites in assessing the appropriateness of their EHRsystems for providing data for clinical trials. At the eCF meeting at Janssen in Brussels in May 2019, Sumarni Oetringer and Martijn Griep presented a ppt presentation they had created to provide information for J&J … showing how eSRA can be used to save the sponsors and sites a lot of time and effort.  There has been a request to make this ppt deck available to all for use in presenting the case to use eSRA to your organization. Sumarni has modified it so that it is more general and not J&J-specific.

If you are a site and you some of your sponsors are not using eSRA, please pass this presentation on to them. If you are a sponsor or CRO and you are not (yet) using eSRA, please present this to those in your organization who are doing site assessments.

Thanks for spreading the word!  The more organizations that use eSRA, the more efficient and time-saving it becomes for all Sponsors, CROs and Sites.

Example of a completed eSRA V2019
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Example of a completed eSRA V2019

This example has been anonymized from an actual site completed eSRA assessment. It provides an idea of what the eSRA team considers an appropriate level of commenting. The eSRA team provides no opinion or guidance on these answers -- this is an example only and not to be considered as endorsement for any system with similar eSRA assessment.

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